HR Assistant

JOB TITLE: HR Assistant

EMPLOYMENT CONTRACT: Temporary contract

PART TIME JOB : 3 Days per week

TRAINING: BAC + 3 Human Resources option

The HR Assistant is responsible for providing a full range of secretarial and administrative services related to HR administration and office supplies.
He or She will deal with routine matters and will use initiative within well-defined guidelines. His / Her role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare contractual and administrative documents for new arrivals
• Management of medical visits (for all the EMEA countries)
• Assist the Human Resources Manager in administrative tasks
• Coordinate with the IT and HR departments for the delivery in due time: mail account, laptop, Desktop and other IT equipment. Take care of office equipment IT / provide visitors with adaptor for laptop and cell phones.
• Ensure that all items are invoiced and paid on time
• Prepare Facilities for New Arrivals: Assemble furniture as required; requisitions and costs out modifications as required; facilitates the move of equipment and personnel into new space
• Fill in the dashboards relating to the HR function (monitoring of the workforce, payroll, social data, etc.)
• Develop administrative files for external organizations in the fields of training and professional retraining.
• Participate in monitoring the training plan and ensure billing.

• Skills and qualities:IT:
  • Office tools (Word, Excel,.Outlook..)
  • ERP software and time management tool (eg: Bodet, Oracle....)

• Knowledge:
  • Good knowledge of labor law
  • Create complex monitoring tables on Excel